BOQ Automation Platform

1. The Problem

Every project starts the same way: a contractor submits a BOQ, and someone on the team spends 2 to 4 hours manually transferring line items into the company's BOQ template. It's tedious, it's where errors happen (transposed quantities, missed items, wrong line groupings), and it's work that never makes it into billable hours. Most firms just accept it as part of the job.

2. What We Built

A tool that does that transfer automatically. Upload a contractor's BOQ, and within minutes your company's template is populated with every line item, correctly mapped and ready for review. No manual retyping. No copy-paste errors. Just a clean, audit-ready output.

Because BOQs are contractual documents and accuracy is non-negotiable, we built trust into the system. Every automated mapping gets flagged by confidence level. Low-confidence matches are surfaced to your QS for human review; a 5-minute check, not a 2-hour rebuild. You get speed without sacrificing control.

3. Beyond the BOQ

Once the BOQ is live, the platform tracks what happens next:

• Variations: what changed and why
• Cost movements: contract value vs. revised vs. final
• Meetings: milestones logged with who was there and what was decided
• Reports: progress snapshots for stakeholders
• Timeline: planned vs. actual

Not as a separate system; it all lives in the context of that BOQ, so nothing falls through the cracks.

4. Who It's For

Quantity surveying practices managing multiple projects at once. Small-to-mid contractors who don't have a Thabo to do the manual work. Project management teams that need a single source of truth for contract variations and costs. Firms that use their own templates (not a one-size-fits-all platform) and need something that works with how they already operate.

5. How It Works

1. You upload a contractor's BOQ (PDF, spreadsheet, whatever format came in)
2. The system maps it to your template automatically
3. Your QS reviews the mappings, confirms low-confidence items, makes corrections if needed
4. One click: BOQ is live and ready for pricing
5. As the project moves, you log variations, costs, meetings and timeline updates, all tied to that BOQ
6. Export reports whenever stakeholders need them

6. The Outcome

BOQs that used to take hours to set up now take 15 to 30 minutes. Fewer errors. A complete audit trail of what changed and when. Time your team gets back to spend on work that actually matters.